💬 Message Templates
Tone-optimized templates for common workplace situations. Copy, customize, and send with confidence.
Giving Constructive Feedback
A teammate submitted work that needs improvement
This isn't what I asked for. Can you redo it?
Thanks for getting this done! I have a few suggestions that could strengthen it — mind if we walk through them?
Addressing a Missed Deadline
Someone missed a deadline and you need to follow up
Per my last message, this was due yesterday. What happened?
Following up on the deliverable from yesterday — I know things get busy. What's your revised ETA? Happy to help reprioritize if needed.
Asking for Help
You need a favor from a busy colleague
Hey, I need you to do something for me ASAP.
Hey! I'm working on [project] and could really use your expertise on [specific thing]. Would you have 15 minutes this week? No rush if you're swamped.
Requesting a Deadline Extension
You need more time to finish a task
I can't finish this by Friday. I need more time.
Quick heads up — I'm targeting high quality on this and want to make sure [specific aspect] is solid. Would pushing to Monday work? I can share a progress update Friday.
Sharing Bad News
Something went wrong that affects the team
We have a problem. The deployment broke production.
🚨 Heads up — we hit an issue with today's deploy. Impact: [specific]. I'm actively working on a fix and ETA is [time]. Will update in 30 min.
Status Update in Standup
Your daily standup message
Working on stuff. Nothing blocked.
✅ Yesterday: Finished auth flow (PR #42 ready for review) 🔨 Today: Starting payment integration 🚫 Blocked: Need API credentials from @sarah
Disagreeing with a Decision
You think the team is making a mistake
That's a bad idea. We tried that before and it didn't work.
Interesting approach! I want to flag something — we tried a similar approach in Q3 and hit [specific issue]. Would it help to look at what we learned then before committing?
Responding to Passive-Aggression
Someone sent you a passive-aggressive message
I don't appreciate the tone. Can you be more professional?
I want to make sure I'm reading this right — sounds like there might be some frustration around [topic]. Want to hop on a quick call to align? Text can miss nuance.
Following Up After No Response
A client hasn't responded in a week
Just following up again. Did you see my last message?
Hi [name]! Circling back on [topic] — I know things get busy. Quick recap: [1-sentence summary]. Would [specific next step] work for you this week?
Handling a Complaint
A client is unhappy with something
That's not how our product works. You need to read the docs.
I completely understand your frustration, and I'm sorry for the experience. Let me look into this right now — I'll have an update for you within [timeframe].
Praising Good Work
A teammate did something great
Good job.
Huge shoutout to @teammate for the work on [specific thing] 🎉 The way you handled [detail] was really impressive and saved us [impact]. 🙌
Welcoming a New Team Member
Someone just joined your team
Welcome. Let me know if you have questions.
Welcome to the team, @newperson! 🎉 We're really excited to have you. A few things to get you started: • [Resource 1] • [Resource 2] I'm your go-to for questions this week — don't hesitate to ping me about anything!
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